Project Management

Assessing the feasibility of this project

The best way to determine whether the selected project is feasible or not, is to carrying out a feasibility study. In the case of Consultancy Company, organization has planned to relocate its office. With this aim, Managing Director of the company has set some objectives regarding this. By considering those ones, a list of proposed projects have suggested from which ERP project has selected (Hering, Carvalho and et.al., 2015). So to make sure whether the chosen plan would able to meet the expectations of cited organization or not, a feasibility study has conducted. On the basis of generated outcomes from this assessment, it has found that the selected ERP system has appropriate to attain the relocation of office objectives. This has demonstrated that a real demand related to chosen project has existed within the company. Along with this, feasibility study of proposed plan has given the opportunity to catalogue the existing resources and estimate the requirement of additional resources to complete the project (Lundin,, Arvidsson and et.al., 2015). Further, the generated outcome of feasibility study has helped in determine optimal timing for ERP project. In addition, it has allowed finding the skills and competencies needed in the project team members to complete the whole project.

Structure for the management and administration of the project

For ERP project, the suitable structure for the management and administration of the project is Project Organization Structure. The reason behind consider this structure is it has group together all team members on ERP project. Under this, project members have located collectively and work under the direct authority of the project manager for the duration of relocation of office project. Project manager has contained all authorities over guide and advice the project team members in order to attain the objectives through development of ERP system (Walker, 2015). In this context, the proposed structure for the management and administration of the project is as follows:

Roles and responsibilities of staff who will manage ERP project

ERP project has managed by several team members who will have some responsibilities towards the assign role. In this context, some roles and responsibilities of staff who will manage the project are as follows:

Job Description and Person Specification For a Project Manager

Job description

Person specification

Activity 3

Project Plan

Activity 4

Assessment of alternative project team structure

The proposed structure for ERP project, the selected structure was Project Organization Structure. But in the case of further changes in team structure, there will be a requirement of another structure which can be Functional structure.  

Designing of process for quality management of the project

At the time of development of ERP system for the relocation of office, there will be a need of process of quality management. In this context, design of procedure for managing quality of plan at every stage is as follows:

Finding objectives of company:

Here, objectives related to relocation of office of Consultancy Company have determined. On the basis of this, the needs and requirements of organization have determined.

Setting of critical success factors:

To make the quality of the project more effective to attain the set deliverables, it has important to define some critical factors on which actual quality of plan can be compared with expected ones. This has helped in evaluating the project quality on various criteria (Dutta and Bose, 2015).

Determining areas to manage quality:

Under this, project manager of ERP project has found those areas where quality management has become important. This has helped in reducing the issues related to the quality by taking the right action of mitigation.

Measuring outcomes:

By using the above stages, project manager has tried to measure the quality of ERP system and has tried to determined whether the developed plan as per the set quality criteria or not. Along with this, to measure the quality of plan, some other techniques of quality management such as Quality Audits, trails etc can be taken into the consideration (Pearlson, Saunders and Galletta, 2016).   

Process to manage project change request

In order to manage change request in ERP project by attaining the objectives during relocation of office, a systematic process has needed to be followed.  In this regards, process to manage project change request is as follows:

Finding scope of changes:

Here, project manager has tried to look towards the scope of changes in the existing plan. For this, an evaluation process has carried out to find out whether the new proposed modifications will be worth full or not (Ramazani and Jergeas, 2015).   

Determining the scope of integration of alterations: 

In this stage, the project manager of ERP project has determined the impact of new change requests on resources, budget, scheduling etc. On the basis of this, a Change Request Form has prepared that contain brief description of alteration in the project plan.

Rejection or approval of changes:

The prepared Change Request Form has sent to the project control board for the review. The board members have reviewed the modifications in the plan by analyzing their impacts on whole project. On the basis of assessment, they have either approved or reject the alternations (Brandenburg, 2016).

Communicating changes to team members:

After approval of changes in ERP Project plan, the project manager has communicated those alterations to the team members. Along with this, as per the new changes, the rest of the work has done by project team (Archibald and Archibald, 2016).

Activity 4

Issues and risks that may impede a project

In ERP project, it may be a possibility of occurrence of the issues and risks in the plan. These may have made the impact on plan. In this context, some possible risks in the proposed project are as follows:

UPTO50%

Avail The Benefit Today!

To View this & another 50000+ free samples.

Submit